Is it allowable to use an organization's name to publish a paper in a conference, even after I graduate from...
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Is it allowable to use an organization's name to publish a paper in a conference, even after I graduate from it?
Can I change my academic affiliation after a conference paper is accepted but before submitting the camera ready version?New author, independent research, scope of publishingWhere can I publish corrigenda for a conference paper?Is it possible to withdraw a conference paper after the rebuttal period?My PhD supervisor want to add his name on a paper from my MSc workIndicating work was performed as a student for alumniHow to withdraw ones name from an already published paperPublishing paper after graduation without advisor's name
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I just graduated from my university, and I have a paper to submit to a conference. I was filling out the information to submit my work to them, but I am not sure what to put as my organization. Since I have now graduated from the university, can I still use their name to publish my work? If the answer is no, is there any solution to get my work published?
publications
New contributor
add a comment |
I just graduated from my university, and I have a paper to submit to a conference. I was filling out the information to submit my work to them, but I am not sure what to put as my organization. Since I have now graduated from the university, can I still use their name to publish my work? If the answer is no, is there any solution to get my work published?
publications
New contributor
You should specify if you will have co-authors. Presumably at least one of those would be from your previous institution, which means it is no longer necessary to worry about the institution itself being worried in any way about being associated with the paper.
– Michael MacAskill
yesterday
add a comment |
I just graduated from my university, and I have a paper to submit to a conference. I was filling out the information to submit my work to them, but I am not sure what to put as my organization. Since I have now graduated from the university, can I still use their name to publish my work? If the answer is no, is there any solution to get my work published?
publications
New contributor
I just graduated from my university, and I have a paper to submit to a conference. I was filling out the information to submit my work to them, but I am not sure what to put as my organization. Since I have now graduated from the university, can I still use their name to publish my work? If the answer is no, is there any solution to get my work published?
publications
publications
New contributor
New contributor
edited 2 days ago
bubbleking
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asked Aug 18 at 23:01
AbdullahAbdullah
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You should specify if you will have co-authors. Presumably at least one of those would be from your previous institution, which means it is no longer necessary to worry about the institution itself being worried in any way about being associated with the paper.
– Michael MacAskill
yesterday
add a comment |
You should specify if you will have co-authors. Presumably at least one of those would be from your previous institution, which means it is no longer necessary to worry about the institution itself being worried in any way about being associated with the paper.
– Michael MacAskill
yesterday
You should specify if you will have co-authors. Presumably at least one of those would be from your previous institution, which means it is no longer necessary to worry about the institution itself being worried in any way about being associated with the paper.
– Michael MacAskill
yesterday
You should specify if you will have co-authors. Presumably at least one of those would be from your previous institution, which means it is no longer necessary to worry about the institution itself being worried in any way about being associated with the paper.
– Michael MacAskill
yesterday
add a comment |
5 Answers
5
active
oldest
votes
The affiliation to your name on a publication should reflect where most of the work was done and where most of the funding came from.
Scenario 1
You just graduated and you want to publish your results in a paper. The manuscript will be written after graduation, but essentially all the results come from pre-graduation work. The affiliation is clearly the university where you graduated.
Scenario 2
You just graduated and continue researching on the topic. The new paper is an extension of your previous work, but all the work has been done by you after graduation. The affiliation is clearly not the university where you graduated. All the previous work should be cited accordingly. You can submit a paper independently, but it will be easier with a university affiliation. Talk to your former supervisor for advice.
Scenario 3 (in between 1 and 2)
You just graduated and you did some new research after graduation. However, a non-neglible part of the manuscript is from before graduation. In this case, you should talk to your former supervisor and ask for their opinion. In my opinion, they will be more than happy to have the paper submitted under their affiliation.
This answer is an extension of what Vladimir F said in the comments.
5
This is the main answer, but a small addendum: There are two different things a conference may want your affiliation for — for the publication, and for you as a conference participant (e.g. on your name badge). As this and other answers say, the “publication affiliation” is a bit subtle but could be either the old or the new. The “name badge” affiliation should generally be your current one, though, so even if they don’t already ask for e.g. “affiliation on publication” and “current affiliation” separately, I would recommend giving them both, with a note about the publication one.
– PLL
yesterday
add a comment |
To broaden the answer a little. I am not aware of any university that requires approval prior to publication, but some organizations (e.g., US government labs) have policies regarding what work can be published and the steps the authors need to take regarding dissemination of the work. If your prior university/organization had such a policy, you should still follow them.
1
Same for coauthors, if any.
– Alchimista
2 days ago
3
I am aware of such a university - my own. If you are not a current student supervised by permanent staff, permanent staff, or temporary staff on a >1 year contract, a "research committee" has to approve your use of the affiliation for a paper. If you publish in Science or Nature without asking first no one will care. The point of this is to stop people from publishing in very low IF journals as it takes the university's average down when considering how to distribute federal funding.
– Gimelist
2 days ago
add a comment |
The affiliation can be the one that you are currently with (eg a company/new university), or the old one if you’re still looking around for a job. What’s important is that
a. You offer an email address that will be active for a reasonable amount of time.
b. That you mention that most of the work was done when you were in your former university.
add a comment |
Both choices here could prove to be seriously wrong. If you use the affiliation, you could be seen as misrepresenting yourself and the institution. If you don't use it, you could be seen as failing to give credit where it is due (especially if you received funding or other support to perform the work that you are now publishing). So, the only correct course of action is to ask your former supervisor (or other appropriate contact) at the university, what you should do.
New contributor
1
Unless the research is highly controversial, I have a hard time envisioning a scenario where listing the university affiliation would prove seriously wrong.
– Underminer
2 days ago
@Underminer if the author is no longer actually affiliated with the institution, the claim could be seen as dishonest -- and the work needn't be controversial for the institution to want to distance itself from it, it can simply be (considered to be) of poor quality
– sesquipedalias
2 days ago
add a comment |
One option would be to get a visitor or guest affiliation with your old university. These are usually easy to get, and my experience has been you just need to fill a form out with basic contact details. This let's you still put your old University as your affliaition. Usually you will also get to keep your old email address for another year which can be helpful as people don't always update their address books straight away.
New contributor
This is such an ambiguous case that I can't imagine the OP running into any real trouble, whatever their decision. But this is the best approach IMO if there is any doubt. It may be easier at some institutions than others though.
– senderle
yesterday
add a comment |
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5 Answers
5
active
oldest
votes
5 Answers
5
active
oldest
votes
active
oldest
votes
active
oldest
votes
The affiliation to your name on a publication should reflect where most of the work was done and where most of the funding came from.
Scenario 1
You just graduated and you want to publish your results in a paper. The manuscript will be written after graduation, but essentially all the results come from pre-graduation work. The affiliation is clearly the university where you graduated.
Scenario 2
You just graduated and continue researching on the topic. The new paper is an extension of your previous work, but all the work has been done by you after graduation. The affiliation is clearly not the university where you graduated. All the previous work should be cited accordingly. You can submit a paper independently, but it will be easier with a university affiliation. Talk to your former supervisor for advice.
Scenario 3 (in between 1 and 2)
You just graduated and you did some new research after graduation. However, a non-neglible part of the manuscript is from before graduation. In this case, you should talk to your former supervisor and ask for their opinion. In my opinion, they will be more than happy to have the paper submitted under their affiliation.
This answer is an extension of what Vladimir F said in the comments.
5
This is the main answer, but a small addendum: There are two different things a conference may want your affiliation for — for the publication, and for you as a conference participant (e.g. on your name badge). As this and other answers say, the “publication affiliation” is a bit subtle but could be either the old or the new. The “name badge” affiliation should generally be your current one, though, so even if they don’t already ask for e.g. “affiliation on publication” and “current affiliation” separately, I would recommend giving them both, with a note about the publication one.
– PLL
yesterday
add a comment |
The affiliation to your name on a publication should reflect where most of the work was done and where most of the funding came from.
Scenario 1
You just graduated and you want to publish your results in a paper. The manuscript will be written after graduation, but essentially all the results come from pre-graduation work. The affiliation is clearly the university where you graduated.
Scenario 2
You just graduated and continue researching on the topic. The new paper is an extension of your previous work, but all the work has been done by you after graduation. The affiliation is clearly not the university where you graduated. All the previous work should be cited accordingly. You can submit a paper independently, but it will be easier with a university affiliation. Talk to your former supervisor for advice.
Scenario 3 (in between 1 and 2)
You just graduated and you did some new research after graduation. However, a non-neglible part of the manuscript is from before graduation. In this case, you should talk to your former supervisor and ask for their opinion. In my opinion, they will be more than happy to have the paper submitted under their affiliation.
This answer is an extension of what Vladimir F said in the comments.
5
This is the main answer, but a small addendum: There are two different things a conference may want your affiliation for — for the publication, and for you as a conference participant (e.g. on your name badge). As this and other answers say, the “publication affiliation” is a bit subtle but could be either the old or the new. The “name badge” affiliation should generally be your current one, though, so even if they don’t already ask for e.g. “affiliation on publication” and “current affiliation” separately, I would recommend giving them both, with a note about the publication one.
– PLL
yesterday
add a comment |
The affiliation to your name on a publication should reflect where most of the work was done and where most of the funding came from.
Scenario 1
You just graduated and you want to publish your results in a paper. The manuscript will be written after graduation, but essentially all the results come from pre-graduation work. The affiliation is clearly the university where you graduated.
Scenario 2
You just graduated and continue researching on the topic. The new paper is an extension of your previous work, but all the work has been done by you after graduation. The affiliation is clearly not the university where you graduated. All the previous work should be cited accordingly. You can submit a paper independently, but it will be easier with a university affiliation. Talk to your former supervisor for advice.
Scenario 3 (in between 1 and 2)
You just graduated and you did some new research after graduation. However, a non-neglible part of the manuscript is from before graduation. In this case, you should talk to your former supervisor and ask for their opinion. In my opinion, they will be more than happy to have the paper submitted under their affiliation.
This answer is an extension of what Vladimir F said in the comments.
The affiliation to your name on a publication should reflect where most of the work was done and where most of the funding came from.
Scenario 1
You just graduated and you want to publish your results in a paper. The manuscript will be written after graduation, but essentially all the results come from pre-graduation work. The affiliation is clearly the university where you graduated.
Scenario 2
You just graduated and continue researching on the topic. The new paper is an extension of your previous work, but all the work has been done by you after graduation. The affiliation is clearly not the university where you graduated. All the previous work should be cited accordingly. You can submit a paper independently, but it will be easier with a university affiliation. Talk to your former supervisor for advice.
Scenario 3 (in between 1 and 2)
You just graduated and you did some new research after graduation. However, a non-neglible part of the manuscript is from before graduation. In this case, you should talk to your former supervisor and ask for their opinion. In my opinion, they will be more than happy to have the paper submitted under their affiliation.
This answer is an extension of what Vladimir F said in the comments.
answered 2 days ago
IanIan
3,0661 gold badge11 silver badges32 bronze badges
3,0661 gold badge11 silver badges32 bronze badges
5
This is the main answer, but a small addendum: There are two different things a conference may want your affiliation for — for the publication, and for you as a conference participant (e.g. on your name badge). As this and other answers say, the “publication affiliation” is a bit subtle but could be either the old or the new. The “name badge” affiliation should generally be your current one, though, so even if they don’t already ask for e.g. “affiliation on publication” and “current affiliation” separately, I would recommend giving them both, with a note about the publication one.
– PLL
yesterday
add a comment |
5
This is the main answer, but a small addendum: There are two different things a conference may want your affiliation for — for the publication, and for you as a conference participant (e.g. on your name badge). As this and other answers say, the “publication affiliation” is a bit subtle but could be either the old or the new. The “name badge” affiliation should generally be your current one, though, so even if they don’t already ask for e.g. “affiliation on publication” and “current affiliation” separately, I would recommend giving them both, with a note about the publication one.
– PLL
yesterday
5
5
This is the main answer, but a small addendum: There are two different things a conference may want your affiliation for — for the publication, and for you as a conference participant (e.g. on your name badge). As this and other answers say, the “publication affiliation” is a bit subtle but could be either the old or the new. The “name badge” affiliation should generally be your current one, though, so even if they don’t already ask for e.g. “affiliation on publication” and “current affiliation” separately, I would recommend giving them both, with a note about the publication one.
– PLL
yesterday
This is the main answer, but a small addendum: There are two different things a conference may want your affiliation for — for the publication, and for you as a conference participant (e.g. on your name badge). As this and other answers say, the “publication affiliation” is a bit subtle but could be either the old or the new. The “name badge” affiliation should generally be your current one, though, so even if they don’t already ask for e.g. “affiliation on publication” and “current affiliation” separately, I would recommend giving them both, with a note about the publication one.
– PLL
yesterday
add a comment |
To broaden the answer a little. I am not aware of any university that requires approval prior to publication, but some organizations (e.g., US government labs) have policies regarding what work can be published and the steps the authors need to take regarding dissemination of the work. If your prior university/organization had such a policy, you should still follow them.
1
Same for coauthors, if any.
– Alchimista
2 days ago
3
I am aware of such a university - my own. If you are not a current student supervised by permanent staff, permanent staff, or temporary staff on a >1 year contract, a "research committee" has to approve your use of the affiliation for a paper. If you publish in Science or Nature without asking first no one will care. The point of this is to stop people from publishing in very low IF journals as it takes the university's average down when considering how to distribute federal funding.
– Gimelist
2 days ago
add a comment |
To broaden the answer a little. I am not aware of any university that requires approval prior to publication, but some organizations (e.g., US government labs) have policies regarding what work can be published and the steps the authors need to take regarding dissemination of the work. If your prior university/organization had such a policy, you should still follow them.
1
Same for coauthors, if any.
– Alchimista
2 days ago
3
I am aware of such a university - my own. If you are not a current student supervised by permanent staff, permanent staff, or temporary staff on a >1 year contract, a "research committee" has to approve your use of the affiliation for a paper. If you publish in Science or Nature without asking first no one will care. The point of this is to stop people from publishing in very low IF journals as it takes the university's average down when considering how to distribute federal funding.
– Gimelist
2 days ago
add a comment |
To broaden the answer a little. I am not aware of any university that requires approval prior to publication, but some organizations (e.g., US government labs) have policies regarding what work can be published and the steps the authors need to take regarding dissemination of the work. If your prior university/organization had such a policy, you should still follow them.
To broaden the answer a little. I am not aware of any university that requires approval prior to publication, but some organizations (e.g., US government labs) have policies regarding what work can be published and the steps the authors need to take regarding dissemination of the work. If your prior university/organization had such a policy, you should still follow them.
answered Aug 19 at 0:10
StrongBad♦StrongBad
91.5k25 gold badges227 silver badges446 bronze badges
91.5k25 gold badges227 silver badges446 bronze badges
1
Same for coauthors, if any.
– Alchimista
2 days ago
3
I am aware of such a university - my own. If you are not a current student supervised by permanent staff, permanent staff, or temporary staff on a >1 year contract, a "research committee" has to approve your use of the affiliation for a paper. If you publish in Science or Nature without asking first no one will care. The point of this is to stop people from publishing in very low IF journals as it takes the university's average down when considering how to distribute federal funding.
– Gimelist
2 days ago
add a comment |
1
Same for coauthors, if any.
– Alchimista
2 days ago
3
I am aware of such a university - my own. If you are not a current student supervised by permanent staff, permanent staff, or temporary staff on a >1 year contract, a "research committee" has to approve your use of the affiliation for a paper. If you publish in Science or Nature without asking first no one will care. The point of this is to stop people from publishing in very low IF journals as it takes the university's average down when considering how to distribute federal funding.
– Gimelist
2 days ago
1
1
Same for coauthors, if any.
– Alchimista
2 days ago
Same for coauthors, if any.
– Alchimista
2 days ago
3
3
I am aware of such a university - my own. If you are not a current student supervised by permanent staff, permanent staff, or temporary staff on a >1 year contract, a "research committee" has to approve your use of the affiliation for a paper. If you publish in Science or Nature without asking first no one will care. The point of this is to stop people from publishing in very low IF journals as it takes the university's average down when considering how to distribute federal funding.
– Gimelist
2 days ago
I am aware of such a university - my own. If you are not a current student supervised by permanent staff, permanent staff, or temporary staff on a >1 year contract, a "research committee" has to approve your use of the affiliation for a paper. If you publish in Science or Nature without asking first no one will care. The point of this is to stop people from publishing in very low IF journals as it takes the university's average down when considering how to distribute federal funding.
– Gimelist
2 days ago
add a comment |
The affiliation can be the one that you are currently with (eg a company/new university), or the old one if you’re still looking around for a job. What’s important is that
a. You offer an email address that will be active for a reasonable amount of time.
b. That you mention that most of the work was done when you were in your former university.
add a comment |
The affiliation can be the one that you are currently with (eg a company/new university), or the old one if you’re still looking around for a job. What’s important is that
a. You offer an email address that will be active for a reasonable amount of time.
b. That you mention that most of the work was done when you were in your former university.
add a comment |
The affiliation can be the one that you are currently with (eg a company/new university), or the old one if you’re still looking around for a job. What’s important is that
a. You offer an email address that will be active for a reasonable amount of time.
b. That you mention that most of the work was done when you were in your former university.
The affiliation can be the one that you are currently with (eg a company/new university), or the old one if you’re still looking around for a job. What’s important is that
a. You offer an email address that will be active for a reasonable amount of time.
b. That you mention that most of the work was done when you were in your former university.
answered Aug 19 at 0:05
SparkSpark
8,7622 gold badges18 silver badges35 bronze badges
8,7622 gold badges18 silver badges35 bronze badges
add a comment |
add a comment |
Both choices here could prove to be seriously wrong. If you use the affiliation, you could be seen as misrepresenting yourself and the institution. If you don't use it, you could be seen as failing to give credit where it is due (especially if you received funding or other support to perform the work that you are now publishing). So, the only correct course of action is to ask your former supervisor (or other appropriate contact) at the university, what you should do.
New contributor
1
Unless the research is highly controversial, I have a hard time envisioning a scenario where listing the university affiliation would prove seriously wrong.
– Underminer
2 days ago
@Underminer if the author is no longer actually affiliated with the institution, the claim could be seen as dishonest -- and the work needn't be controversial for the institution to want to distance itself from it, it can simply be (considered to be) of poor quality
– sesquipedalias
2 days ago
add a comment |
Both choices here could prove to be seriously wrong. If you use the affiliation, you could be seen as misrepresenting yourself and the institution. If you don't use it, you could be seen as failing to give credit where it is due (especially if you received funding or other support to perform the work that you are now publishing). So, the only correct course of action is to ask your former supervisor (or other appropriate contact) at the university, what you should do.
New contributor
1
Unless the research is highly controversial, I have a hard time envisioning a scenario where listing the university affiliation would prove seriously wrong.
– Underminer
2 days ago
@Underminer if the author is no longer actually affiliated with the institution, the claim could be seen as dishonest -- and the work needn't be controversial for the institution to want to distance itself from it, it can simply be (considered to be) of poor quality
– sesquipedalias
2 days ago
add a comment |
Both choices here could prove to be seriously wrong. If you use the affiliation, you could be seen as misrepresenting yourself and the institution. If you don't use it, you could be seen as failing to give credit where it is due (especially if you received funding or other support to perform the work that you are now publishing). So, the only correct course of action is to ask your former supervisor (or other appropriate contact) at the university, what you should do.
New contributor
Both choices here could prove to be seriously wrong. If you use the affiliation, you could be seen as misrepresenting yourself and the institution. If you don't use it, you could be seen as failing to give credit where it is due (especially if you received funding or other support to perform the work that you are now publishing). So, the only correct course of action is to ask your former supervisor (or other appropriate contact) at the university, what you should do.
New contributor
edited 2 days ago
New contributor
answered 2 days ago
sesquipedaliassesquipedalias
1494 bronze badges
1494 bronze badges
New contributor
New contributor
1
Unless the research is highly controversial, I have a hard time envisioning a scenario where listing the university affiliation would prove seriously wrong.
– Underminer
2 days ago
@Underminer if the author is no longer actually affiliated with the institution, the claim could be seen as dishonest -- and the work needn't be controversial for the institution to want to distance itself from it, it can simply be (considered to be) of poor quality
– sesquipedalias
2 days ago
add a comment |
1
Unless the research is highly controversial, I have a hard time envisioning a scenario where listing the university affiliation would prove seriously wrong.
– Underminer
2 days ago
@Underminer if the author is no longer actually affiliated with the institution, the claim could be seen as dishonest -- and the work needn't be controversial for the institution to want to distance itself from it, it can simply be (considered to be) of poor quality
– sesquipedalias
2 days ago
1
1
Unless the research is highly controversial, I have a hard time envisioning a scenario where listing the university affiliation would prove seriously wrong.
– Underminer
2 days ago
Unless the research is highly controversial, I have a hard time envisioning a scenario where listing the university affiliation would prove seriously wrong.
– Underminer
2 days ago
@Underminer if the author is no longer actually affiliated with the institution, the claim could be seen as dishonest -- and the work needn't be controversial for the institution to want to distance itself from it, it can simply be (considered to be) of poor quality
– sesquipedalias
2 days ago
@Underminer if the author is no longer actually affiliated with the institution, the claim could be seen as dishonest -- and the work needn't be controversial for the institution to want to distance itself from it, it can simply be (considered to be) of poor quality
– sesquipedalias
2 days ago
add a comment |
One option would be to get a visitor or guest affiliation with your old university. These are usually easy to get, and my experience has been you just need to fill a form out with basic contact details. This let's you still put your old University as your affliaition. Usually you will also get to keep your old email address for another year which can be helpful as people don't always update their address books straight away.
New contributor
This is such an ambiguous case that I can't imagine the OP running into any real trouble, whatever their decision. But this is the best approach IMO if there is any doubt. It may be easier at some institutions than others though.
– senderle
yesterday
add a comment |
One option would be to get a visitor or guest affiliation with your old university. These are usually easy to get, and my experience has been you just need to fill a form out with basic contact details. This let's you still put your old University as your affliaition. Usually you will also get to keep your old email address for another year which can be helpful as people don't always update their address books straight away.
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This is such an ambiguous case that I can't imagine the OP running into any real trouble, whatever their decision. But this is the best approach IMO if there is any doubt. It may be easier at some institutions than others though.
– senderle
yesterday
add a comment |
One option would be to get a visitor or guest affiliation with your old university. These are usually easy to get, and my experience has been you just need to fill a form out with basic contact details. This let's you still put your old University as your affliaition. Usually you will also get to keep your old email address for another year which can be helpful as people don't always update their address books straight away.
New contributor
One option would be to get a visitor or guest affiliation with your old university. These are usually easy to get, and my experience has been you just need to fill a form out with basic contact details. This let's you still put your old University as your affliaition. Usually you will also get to keep your old email address for another year which can be helpful as people don't always update their address books straight away.
New contributor
New contributor
answered 2 days ago
RobRob
311 bronze badge
311 bronze badge
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New contributor
This is such an ambiguous case that I can't imagine the OP running into any real trouble, whatever their decision. But this is the best approach IMO if there is any doubt. It may be easier at some institutions than others though.
– senderle
yesterday
add a comment |
This is such an ambiguous case that I can't imagine the OP running into any real trouble, whatever their decision. But this is the best approach IMO if there is any doubt. It may be easier at some institutions than others though.
– senderle
yesterday
This is such an ambiguous case that I can't imagine the OP running into any real trouble, whatever their decision. But this is the best approach IMO if there is any doubt. It may be easier at some institutions than others though.
– senderle
yesterday
This is such an ambiguous case that I can't imagine the OP running into any real trouble, whatever their decision. But this is the best approach IMO if there is any doubt. It may be easier at some institutions than others though.
– senderle
yesterday
add a comment |
Abdullah is a new contributor. Be nice, and check out our Code of Conduct.
Abdullah is a new contributor. Be nice, and check out our Code of Conduct.
Abdullah is a new contributor. Be nice, and check out our Code of Conduct.
Abdullah is a new contributor. Be nice, and check out our Code of Conduct.
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You should specify if you will have co-authors. Presumably at least one of those would be from your previous institution, which means it is no longer necessary to worry about the institution itself being worried in any way about being associated with the paper.
– Michael MacAskill
yesterday